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Sunday, 20 January 2019

Executive Assistant Job to the CEO at HealthPlus Limited

HealthPlus Limited is Nigeria’s 1st Integrative Pharmacy, the fastest growing pharmacy chain in West Africa. Since 1999, we have been committed to our mission of helping people achieve optimum health & vitality. In 2010, a sister company was birthed – CasaBella International Limited. CasaBella, a one-stop store for beauty and grooming solutions is now a retail chain and a household name.
Our success is based on our great people, great values and a winning corporate culture. Our people are passionate, driven and committed to continuous learning in order to maintain our edge. Our testimonial is that we are proud to be members of the HealthPlus family as we are offered a strong platform to explore our potentials. We believe in best practices always and therefore employ and retain the best talents.
Executive Assistant to the CEO
Reference #: HP/CEO/18
Location : Lagos
Contract Type: Permanent
Report to: The CEO
Industries: Office & Support, Government / Municipal
Job Functions
Administration,
Communications,Coordinator, Executive Management, Project Management, Public Relations, Secretary.
Specification
Correspondence and Document:
Prepare and preview hard copy and electronic mails on behalf of the CEO; provide accuracy checks on basic data and documents requiring the CEO’ signature
Sort and distribute the CEO’s mails and memos
Prepare and arrange the collation & biding of documents for presentations as directed
Ensure all documentation is appropriately filed for ease of reference and efficient retrieval
Calendar Management:
Pro-actively coordinate, monitor and manage CEO’s personal appointments and diary
Meeting Management:
Take and distribute Minutes of Meetings when required
Administration:
Answer telephone calls directed to the CEO’s Office and take messages
Answer all enquiries efficiently and effectively
Provide support to the officers responsible regarding the organization and coordination of internal/external meetings or events
Work continuously to promote the culture of excellent customer service in supporting the Chief Executive Officer achievement of desired objectives
Customer Responsiveness:
Courtesy in dealing with internal staff, external customers and vendors
Expense Management:
Operate efficiently at lowest cost; staying within approved budgets, establish appropriate reporting and control procedures
Decision Making/Problem Solving:
Quick understanding of most relevant problems and the ability to proffer timely, practical decisions
Housekeeping:
Ensure efficient use and management of the Reception & Reception Corner and Conference Room
Proactive management of the CEO’s personal itinerary (meals & refreshments, personal visitors, family/friends’ birthday & other celebration notifications, reminders and co-ordination of family events, etc.)
Efficient running of the CEO’s Office; overseeing its’ cleanliness, orderliness and ensuring there is always a sufficient supply of office supplies and stationery
Requirements
Bachelor’s degree in Business Administration or a relevant field with at least 5 years of proven experience providing executive support in a structured organization
Membership of ICSAN, CIA is an added advantage
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
Understanding business functions and metrics within the Organization
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Able to work within a team as well as alone with little or no supervision
High level of personal effectiveness
Excellent customer service and interpersonal skills
A professional and confident manner
Committed and professional in attitude
Ability to adapt to and manage change
Ability to treat others with respect
Upholding quality and continuous improvement
A good working Knowledge of the uses and applications of MS Office suite; Word, PowerPoint, Excel, Outlook etc. in the preparation of high quality documents on behalf of the CEO.
Salary
Market Related.
How to apply
Interested and qualified? APPLY HERE
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